Maia
Notetaker assistant
- A different draft per meeting category, automatically
- Stay focused on the client, Maia captures the rest
- Draft ready in minutes, in your tone
- Action items, agreements, and next steps in one place
meet the team
Work faster and more efficiently with our AI assistants
Four specialists, one team. Each assistant is a stand-alone product trained for a specific job. The more of them you put to work, the more time you get back for the things that matter most in your business.
Part of Make
Make, already built
Make turns your processes into working AI solutions. These four are the ones we needed ourselves. We built them first, we run our own company on them, and now we ship them to you.
Meeting Intelligence
becomes
MaiaEmail Acceleration
becomes
EmileProcess Automation
becomes
PaulitoProspecting
becomes
Kaicoming soonThe line-up
Four specialists. One team.
Each assistant handles a specific part of your daily workflow. Click through to see how they work.
Paulito
CRM assistant
- Contacts extracted and linked automatically
- Deals updated with context from every conversation
- Duplicates detected and merged, no data lost
- Processing happens automatically within minutes
Emile
Mail assistant
- Reminders scheduled automatically based on context
- Every pending conversation tracked
- Personalised draft ready in your Outlook
- Reminder cancelled if a reply came in
Kai
Coming soon.
- Researches companies and contacts automatically.
- Writes findings straight into your CRM.
- Join the early access list.
01 — Notetaker assistant
MaiaNever miss the moment again.
Maia processes your Fireflies meeting recordings and turns them into a ready-to-send follow-up email in your Outlook Drafts. In your tone, with the right context and attachments.
- Works with Fireflies and Outlook.
- Optional CRM contact sync (Pipedrive or HubSpot).
- Drafts in your own tone of voice.
Q4 planning
45:02
ChatPeopleRaiseReactViewNotesRoomsApps
CameraMicShareLeave
ECEmma Clarke
JBJames Bennett
OHOlivia Hayes
DRDaniel Reeves (you)
FFireflies.ai Notetaker
- Your meeting simply happens, the way it always does. The notetaker sits in quietly.
- When it is over, you just leave. Nothing to start, nothing to remember.
- A few minutes later, Maia has already done the work. This is your inbox.
- In your Drafts, one new item is waiting.
- It is the follow-up for the meeting you just left.
- Open it.
- The email is already written, in your own tone, addressed to everyone from the meeting.
- Every decision and every next step is in there. Read it, change a line if you want.
- And when it is right, you press send yourself. Maia drafts, you decide.
- That is Maia. From meeting to sent follow-up, without typing a word.
- Maia also keeps your CRM up to date. This is a contact, right after a meeting.
- Maia wrote the meeting on their card: the title, the date, the recording and the summary.
- Every person from the meeting gets this automatically. Open a contact, and the history is simply there.
- Ask Maia works in your favourite AI chat, and can reach any meeting you have ever had.
- It searches every meeting, not just the recent ones.
- And it answers with the meetings the answer came from. You can keep asking from there.
Your meeting simply happens, the way it always does. The notetaker sits in quietly.0:00 / 0:20
02 — CRM assistant
PaulitoKeeps your CRM honest.
CC or forward a sales email to Paulito, and your CRM gets updated automatically. Contacts created, deals identified, notes written, duplicates merged.
- Works with Pipedrive and HubSpot.
- Works from a simple CC or forward.
- Full audit trail of every change.
OutlookInbox
ForwardReplyArchiveMove
ECEmma ClarkeRe: Q4 proposal
Thanks for sending it through and for the call last week.
Finance has signed off, so we can start in the first week of November.
We are happy to go ahead on the terms in your proposal.
- Somewhere in a thread, a client says yes. Normally someone still has to put that in the CRM.
- With Paulito, you hit Forward, like on any other email.
- You type Paulito as the address.
- And send. That is the whole interaction.
- Paulito reads the thread and finds the deal it belongs to. It was sitting in Negotiation.
- It moves the deal to Won, and it only does this when it is confident.
- And it leaves a note with everything it did, so you can always check it.
- The same thread names people. Paulito searches your CRM before it writes anything.
- People it already knows are matched, never duplicated.
- Only who is genuinely new gets created.
- And everyone ends up linked to the right organisation.
- Ask Paulito works in your favourite AI chat, on the same live pipeline.
- It reads your deals as they are right now.
- And it tells you which one has gone quiet. You can act on it from the chat.
Somewhere in a thread, a client says yes. Normally someone still has to put that in the CRM.0:00 / 0:17
03 — Mail assistant
EmileFollow-ups, on autopilot.
BCC Emile on an email you just sent. If the other side doesn't reply, he writes a reminder draft and places it in your Outlook. If they do reply, he stays quiet.
- Works in Outlook, via a simple BCC.
- Checks the thread before reminding.
- Stays silent when they already replied.
Outlook
Send
Toemma.clarke@northwind.example
Bcc
SubjectQ4 proposal
Hi Emma,
Attached is the proposal we went through on Tuesday. Let me know what you think of it.
- This is an email you are about to send, and it asks for an answer.
- The only new thing you do: type Emile in the BCC.
- Then send it, as always. From here, Emile watches this thread for you.
- Emile keeps an eye on every thread you gave it, so your inbox stays in focus.
- Did they reply? Then Emile skips the thread and stays quiet.
- Days of silence? That one gets a reminder drafted.
- Drafted means written. Emile has already composed the reply, in the same thread.
- And here it really is, in your own Drafts. Emile wrote it, you press send.
- Ask Emile works in your favourite AI chat, on the follow-ups it is holding for you.
- It reads what is still open, and what is due when.
- And you can move or drop a reminder without leaving the chat.
This is an email you are about to send, and it asks for an answer.0:00 / 0:06
04 — Prospect assistant
KaiPipeline, on demand.
Kai researches your prospects automatically - company info, LinkedIn profiles, recent news - and writes it all into your CRM before you even open the deal.
- Researches companies and contacts automatically.
- Writes findings straight into your CRM.
- Join the early access list.
Coming soon.Talk to sales
Let's put one, or all four, to work.
Pick the one that solves your most annoying problem, or put all four to work. Either way, the first conversation takes 30 minutes and costs nothing.
- Running in your stack within 14 days.
- Your data stays in the EU and is encrypted.
- Bundled pricing when you hire more than one assistant.
30-minute intro call
Book a call.
We'll talk through your use case, which assistant fits best, and how setup would work for your team. No form to fill in, pick a time that works.
Book 30-minute call