Can I edit the email before sending?

Yes, always. It’s a draft in your Outlook - you have full control. But the goal is that you rarely need to change anything.

Does it work for every type of meeting?

You choose which categories Maia handles. Standups, sales calls, workshops - up to you. Each category gets its own template and AI behaviour.

Your data stays yours. Transcripts are processed and stored in your own environment. Full data isolation per user.

Which systems does Maia work with?

Out of the box, Maia integrates with Fireflies (recording), Outlook (email drafts), and Pipedrive or HubSpot (CRM sync). Using different tools - like Granola or Gmail? We can build custom integrations for your setup.

01 — Notetaker assistant

MaiaNever miss the moment again.

Maia processes your Fireflies meeting recordings and turns them into a ready-to-send follow-up email in your Outlook Drafts. In your tone, with the right context and attachments.

Book a 30-minute call How Maia works

What Maia actually does.

Six concrete capabilities that show up on day one. No vague "AI-powered" promises.

Meeting Categories

Define your own types. Sales Call, Client Intake, Internal Sync - each gets its own email template, tone, and AI behaviour.

Writing Style & Examples

Feed Maia emails you're happy with. It picks up your tone, structure, and preferences. Every draft sounds like you wrote it.

CRM Sync

Choose per category whether contacts sync to your CRM. Not every meeting belongs in it. You decide which ones do.

Meeting History

Turn this on and Maia pulls in context from previous meetings with the same people. Follow-ups get sharper over time.

Smart Attachments

Link documents to a category. Maia picks what's relevant per meeting. No more forgetting the deck.

Category Marketplace

Browse and share email categories with your team or the wider community. Get started faster with templates others have already built.

How Maia works

From meeting to follow-up. Without lifting a finger.

Your meeting gets recorded

Fireflies joins the call and produces a transcript. Nothing changes about how you run your meetings.

Maia picks it up automatically

Once the transcript is ready, Maia starts. No button. No action from you.

Maia categorises and understands the meeting

Based on your predefined categories - sales call, client intake, internal sync, workshop - Maia classifies the meeting and extracts what matters: action items, agreements, next steps. Each category drives different AI behaviour and email style.

Maia writes the follow-up

Based on the transcript, your writing style, and the context of this meeting type - Maia drafts a full follow-up. Not a template. Your words, with the real details.

Ready in your Outlook Drafts

Complete email with the right attachments, correct recipients, and your signature. Review, tweak if you want, send.

Lives where you already work

Fireflies

Outlook

Pipedrive

HubSpot

The rest of the crew.

If Maia solves one problem, the others probably solve the next one on your list.

PaulitoCRM assistantKeeps your CRM updated, all the time.

EmileMail assistantDrafts a reminder when an email stays unanswered.

KaiProspect assistantComing soon.

Talk to sales

Put Maia to work.

We'll talk through your use case, work out whether Maia is the right fit, and show you exactly what setup looks like for your team.

Running in your stack within 14 days.
Your data stays in the EU and is encrypted.
Bundled pricing when you hire more than one assistant.

30-minute intro call

Book a call.

We'll talk through your use case, which assistant fits best, and how setup would work for your team. No form to fill in, pick a time that works.

Book 30-minute call

Frequently asked questions

Put Maia to work.

Start a conversation All assistants

01 — Notetaker assistant

MaiaNever miss the moment again.

Maia processes your Fireflies meeting recordings and turns them into a ready-to-send follow-up email in your Outlook Drafts. In your tone, with the right context and attachments.

Book a 30-minute call How Maia works